Procedure Reference

Procedure Reference

How to Manage Formatting

Procedure Reference: Manage Formatting Using the Reveal Formatting Task Pane

To manage formatting using the Reveal Formatting task pane:

1.    On the Home tab, in the Styles group, click the Styles dialog box launcher to display the Styles task pane.

2.    In the Styles task pane, click the Style Inspector button.

3.    In the Style Inspector task pane, click the Reveal Formatting button to display the Reveal Formatting task pane.

4.    If necessary, close the Styles and Style Inspector task panes to show more of the document window.

5.    In the document, select the desired text to reveal the text formatting applied to it. The Reveal Formatting task pane will display the details of both the font and paragraph formatting options that are applied.

6.    Perform the desired format management task.

o    Move the mouse pointer over the Selected text text box, click the drop-down arrow, and choose Clear Formatting to clear the font and paragraph formatting applied to the selection.

o    From the Selected text drop-down list, select Apply Formatting of Surrounding Text to make the format of the selection match the format of the text around it.

o    From the Selected text drop-down list, select Select All Text With Similar Formatting to select other text in the document with similar formatting.

o    Check the Compare to another selection check box and select the second portion of the text in the document to compare the formatting of two selections.

7.    Close the Reveal Formatting task pane.

Procedure Reference: Clear Formatting

To clear formatting:

1.    Select the text that contains the formatting you want to clear.

2.    Clear the desired formatting.

o    Open the Styles task pane and click the Clear All button or;

o    Open the Style Inspector task pane and click Clear All or;

o    Open the Style Inspector task pane and click the Clear Paragraph Formatting or Clear Character Formatting button.

o    On the Home tab in the Font group, click the Clear Formatting button.

o    Open the Reveal Formatting task pane, and from the Selected text drop-down list, select Clear Formatting.

Procedure Reference: Find and Replace Formatting

To find and replace formatting in a document:

1.    Click at the beginning of a document.

2.    On the Home tab, in the Editing group, click the Replace button.

3.    In the Find and Replace dialog box, in the Find what text box, delete any unwanted text and formatting options.

4.    Set the find formatting options.

a.     Click the More button, and in the Replace section, from the Format drop-down list, select the desired attribute.

b.    In the Find <attribute> dialog box, select the attributes that you want to find and click OK.

5.    In the Replace with text box, delete the unwanted text and formatting options.

6.    Set the replace formatting options.

a.     Click the More button, and in the Replace section, select the desired attribute.

b.    In the Replace <attribute> dialog box, select the attributes that you want to replace instead of the existing attribute and click OK.

7.    Replace occurrences of the formatting applied to text, as needed.

8.    In the Microsoft Word message box, click OK.

9.    Close the Find and Replace dialog box.

Procedure Reference

How to Insert Symbols and Special Characters

Procedure Reference: Insert a Symbol or Special Character.

To insert a symbol or special character:

1.    Place the insertion point where you want to insert a symbol or special character.

2.    Insert a symbol.

o    On the Insert tab, in the Symbols group, click the Symbol drop-down arrow, and from the displayed gallery, select a symbol or;

o    Insert the symbol by using the Symbol dialog box.

a.     On the Insert tab, in the Symbols group, click the Symbol drop-down arrow, and from the displayed gallery, select More Symbols to display the Symbol dialog box.

b.    In the Symbol dialog box, on the Symbols tab, from the Font drop-down list, select a font that includes the symbol you want to use.

c.     In the Symbol gallery, select a symbol and click Insert or double-click a symbol to directly insert it.

d.    Click Close to close the Symbol dialog box.

3.    Insert a special character.

a.     Open the Symbol dialog box and select the Special Characters tab.

b.    Select the desired special character and click Insert or double-click the special character to insert it and click Close.

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